Introducing Instant Record: Capture, transcribe, & secure in a single tap
With Instant Record, staff can tap to capture audio of their surroundings, including children’s statements during incidents, creating an accurate & reliable record of events. The audio is transcribed using AI to identify different voices, with the ability to navigate & playback from any point in the transcript. Designed with security & full GDPR compliance, the audio is streamed directly to the cloud, ensuring it is secure, locked, & tamper-proof, with location data recorded. This saves valuable time & guarantees ‘in-the-moment’, complete, & irrefutable documentation. Whether dealing with safeguarding incidents, behavioural issues, or staff investigations, Instant Record provides a versatile & comprehensive solution that ensures accuracy & accountability.
“I have recommended teamSOS and particularly the instant functionality to all my schools. It gives accurate, real-time data capture for safeguarding reporting and creates a real-time audit trail which supports not only effective safeguarding but ought to stand the scrutiny of any court process better than a secondhand / hearsay record used by manual input of information – sometimes days after the event when memories can be cloudy and subject to easy challenges. You should update your privacy notice to reflect that data may be captured in this way.”
Capturing the Child’s Voice
Instant Record captures the child’s voice in real-time, preserving the exact context, phrasing, & nuances of their statements. This ensures the child’s perspective is accurately represented without loss of information or context, protecting against the risk of interpretation bias & human error.
CPOMS/MyConcern Integration for Effortless Record Keeping
Our integration with CPOMS & MyConcern allows incident reports & transcriptions to be shared directly from the app, streamlining consolidation & saving both staff & DSL time.
Reducing DSL Workloads & Stress
Reduce liability for staff with clear & corroborating evidence of actions taken. Eliminating post-incident reporting results in significant time savings, reducing overwhelm & stress, & allowing DSLs to focus on proactive interventions & early help meetings, ultimately enhancing safeguarding outcomes.
Strengthening Legal, Social, & Criminal Cases
Improve communication & collaboration with external agencies, such as social services & law enforcement, with non-refutable evidence. Comprehensive evidence is particularly crucial in family, legal, & criminal courts, where the integrity of the initial statement can impact outcomes. Locked & secure records can also be used by police as part of the evidence chain, enhancing their reliability.
Institution-wide Protection
For leadership, Instant Record enhances compliance & reduces overall risk, including reputational & litigational, while enhancing the safety & well-being of children & staff.
This feature is currently in beta. If you would like to trial instant record, get in touch at hello@teamSOS.co.uk
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